Practice Privacy Policy

About this website policy

This policy addresses use of the Washington Vascular Specialists website. It covers website information and contact requests; it does not replace the practice’s separate patient Notice of Privacy Practices or authorize uses of medical records.

The website includes online forms for general inquiries and appointment requests. Information submitted through those forms may be processed by the website hosting environment, email delivery systems, and authorized office staff for the purpose of responding to the request. The form privacy notice explains the form workflow in more detail.

Information you choose to provide

The Contact Us and appointment forms ask for a name, phone number, office preference, and an optional provider preference. Both offer an optional email address. Contact Us also asks for a general topic and offers optional comments. The appointment form asks whether you are a new or returning patient and offers an optional preferred date and optional sex selection.

These forms do not ask for your home or work address, ZIP code, payment details, Social Security number, insurance identification number, or medical records. Please keep medical and financial details out of the comments field. You can discuss your care with the office by phone.

Providing an email address, comments, provider preference, preferred date, or sex selection is optional. The acknowledgement relates to follow-up about the request and the form privacy notice. It is not permission for marketing messages or text messages.

Page visits, cookies, and other technology

Loading a website involves requests to hosting and security services. Those services may handle technical information such as an IP address, browser information, request times, and access or security records. Their processing is separate from information entered into a form.

The form workflow is not intended to place submitted field values in a page address or analytics payload. The site host and security services may use technology needed to provide access, performance, and security; this policy does not claim the entire hosting environment is cookie-free.

If optional analytics is enabled, it should be configured to measure public page activity without sending form-entry values. Advertising features are not part of the form workflow described here. Users may manage optional analytics choices through the website controls when available.

How a request is used

The purpose of a submitted request is for authorized office staff to respond to the question or discuss appointment scheduling. Staff may use the phone number or optional email address provided. The office message may include the approved form fields and any Contact Us comments.

The website request flow does not include a marketing subscription or survey signup. Browsing this policy or acknowledging a callback notice does not grant a blanket authorization for unrelated uses of health information.

An appointment request does not reserve a date or confirm insurance coverage. The office must confirm scheduling separately.

Service providers and disclosures

A submitted request may pass through website hosting and email-delivery services and be available to authorized office staff. Those services may process information as needed to deliver, secure, and retain the request.

No sale, rental, or leasing of a contact list is part of this form workflow. Nor does this workflow provide permission to disclose sensitive information for unrelated purposes. Any disclosure required by law must be handled under the applicable requirements; this website notice does not remove protections that apply to medical information.

The practice’s approved patient privacy documents govern its handling of patient records. Please contact the office about those documents or a concern involving your care.

Security and retention

Form submissions may be processed and stored by website hosting and email-delivery systems. Email systems can retain delivery queues, mailbox copies, archives, security logs, and backups. Deleting one email does not necessarily remove every retained copy.

Access to submitted requests should be limited to authorized personnel using appropriate safeguards and account controls. No website or email system can promise absolute security.

Do not submit information from a shared device or account if you are concerned that another person could see it. Browser extensions and device settings are outside the control of these forms.

External websites and public sharing

Links may take you to another organization’s website, such as a medical education resource or map provider. That organization controls its own site and practices. Read its privacy information before providing personal details there.

This website does not provide a public message board or chat forum. Contact comments are intended for office follow-up, not publication. Avoid sharing sensitive information in any public online space.

Your choices and privacy questions

You can call the office instead of using an online form. If you later want to correct contact details or change a follow-up request, contact WVS directly. The office will address requests under the applicable requirements and its approved procedures. Withdrawing a request cannot undo processing already completed.

For rights and requests relating to medical records, ask the office for its current Notice of Privacy Practices. This website policy is not that notice. See HHS information about the patient privacy notice.

Policy updates

This policy will be reviewed when the form workflow, email delivery, hosting, analytics, or other relevant website features change. The date above identifies the latest update to this website policy.

Contact the practice

Washington Vascular Specialists
7610 Carroll Avenue, Suites 100 & 110
Takoma Park, MD 20912

Call 301-891-2500. You can ask our office for help with a website, privacy, or accessibility concern.